Purchasing & Contract Administration

Purchasing & Contract Administration supports the operations of the colleges and district offices by functioning as the central procurement agency for the purchase of supplies, materials, equipment and services.

Purchasing & Contract Administration is recognized by Customers for delivering exceptional value-added results by being an organization committed to a cost-effective, value added service that leverages our spending power and common work practices to deliver the lowest total cost of acquisition and best supplier performance.

We pursue superior customer service and ensure Customers are aware that we have provided value and met or exceeded all their expectations and business requirements. Each individual in our department is responsible for adopting a “Helpful Attitude” approach to customer service, product delivery, and representing Alamo Colleges District.


Purchasing & Contract Administration is made up of professionals providing technical assistance, service, or training to Customers and suppliers. Our professionals work to provide efficient and effective purchasing, contract administration, and support services for:

  • Purchasing - Proposals, Minute Orders, Purchase Agreements, and Purchase Orders
  • PCard - Small Dollar or Routine Purchases
  • Contract Administration - Contractor Compliance Tracking/Reporting
  • Small, Minority, Women & Veteran Owned Business Enterprise Program - Business Community Outreach, Supplier Registration
  • Surplus Property Disposal - Accountability, Control, Value


Impact on the college and district operations:

Our professionals drive improvements that help customers achieve Performance Excellence through better spend management, productivity gains, and improved internal controls.

Multi-Year Recipients of the National Procurement Institutes Award for Achievement of Excellence in Procurement.

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Interested in Doing Business with the Alamo Colleges District?

Vendors interested in doing business with ACD are encouraged to register as a vendor.

Registering is convenient and ensures that Alamo Colleges District has current information to:

  • Contact your business
  • Notify you of bid or proposal opportunities related to the goods and services your business offers; and
  • Maintain up-to-date remittance information for payments due.

Create a vendor profile at www.alamo.diversitycompliance.com


Tabulations and Award Notifications

The information provided herein may contain errors, omissions, and is subject to change at any time.

Please direct all questions to Purchasing by emailing DST-Purchasing@getfactsonline.com.

Click on the title of the project to retrieve the tabulation.

Projects 2023

Projects 2023

Project No. Project Name Award To
CSP 2023-0019  Purchase of Student Refund & Disbursement Processing System BM Technologies, Inc. 
CSP 2023-0020 Purchase of Municipal Advisory Services Hilltop Securities Inc
CSP 2023-0023 Purchase of Electronic Access Control Systems, Software and Video Surveillance Equipment for Alamo Colleges District  
CSP 2023-0024 Purchase of Electronic Ticketing System


CSP 2023-0025 Purchase of Campus Dining Services


RFQS 2023-0027

Request for Qualifications Statements for Construction Manager at Risk Services

  • Tranche 1
    • Flintco, LLC
    • Guido Construction Company
    • Noble Texas Builders, LLC
    • Turner Construction Company
  • Tranche 2
CSP 2023-0028 Purchase of Promotional Materials & Apparel


CSP 2023-0039 Purchase of Zen and Wellness Garden for Alamo Colleges District - Northeast Lakeview College



Projects 2022
Project No.  Project Name Awarded To
RFQS 2022-0008 Purchase of Architectural/Engineering Services for a Veteran Center for Alamo Colleges District - Northeast Lakeview College (NLC) Marmom Mok Architects
CSP 2022-0009 Sale of Surplus Improved Real Property Koehler House Western Urban, LLC
CSP 2022-0010 Purchase of Medical Technology and Lab Training Equipment on an Indefinite Delivery Indefinite Order Quantity Basis, IDIQ Anatomage Inc; GE Healthcare; Mock Medical; Parisi & venturini, Philips Healthcare; Shimadzu Medical; Stryker Sales and Vyaire Medical
CSP 2022-0011 Purchase of Lobbying Services Texas Lobby Parnters LLP
CSP 2022-0013 Purchase of Services for Alamo Colleges District Healthcare and Ambulatory Programs Micro-Pathways Design Education Design Lab
CSP 2022-0014 Purchase of General Medical Supplies Medical Wholesale and PocketNurse
CSP 2022-0015 Purchase of Plumbing and Pipefitting Maintenance & Repair Services  
CSP 2022-0016 Purchase of Integrated Pest Management  
CSP 2022-0017 Purchase of Electrical Maintenance Services  
CSP 2022-0018    
Projects 2021
Project No. Project Name Awarded To
CSP 21C-001 Purchase of Construction Services for the Renovations to the Eastside Education & Training Center (EETC) For Alamo Colleges District  Tejas Premier
CSP 21A-002 Purchase of Recruitment Services for Alamo Colleges District Associate Vice Chancellor for Facilities and Construction Management Helbling & Associates, Inc.
CSP 21A-003 Purchase of Bookstore Operation Services and Instructional Materials Barnes & Noble College
CSP 21A-004 Purchase of Campus Dining Services Eastpointe Holdings, Inc dba Heartland Food Group
CSP 21A-006 Purchase of Tree Maintenance and Trimming Services Lorin's Free Service, LLC dba Action Tree Service; B&B Tree Trimming and Burkett Arbor Care, LLC
CSP 21C-007 Purchase of Construction Services for an Amphitheater at Palo Alto College Alpha Building Corp and Clearfield Construction
CSP 21A-008 Purchase of Group Life, Accidental Death & Dismemberment, Short and Long-Term Disability Insurance The Prudential Insurance Company of America
CSP 21A-010 Purchase of Painting Services Asher Contractors, LLC; Azteca Designs, Inc; Kessler Painting, LLC; Primo Painting Contractors, Inc and Twin Flooring & Finishes
CSP 2021-0005 Purchase of Executive Search Services  
CSP 2021-0006 Purchase of Holiday Event Decorating Design & Production Services Year Round LLC dba Majestic Christmas Company
CSP 2021-0007 Purchase of Computer Numerical Control (CNC) Machines with Accessories and Tools Champions Machine Tool Sales, Inc.
Projects 2020
Project No. Project Name Awarded To
CSP 20A-001 Purchase of Banking Services Bank of America, N.A.
CSP 20A-002 Purchase of Catering Services Hearthstone Restaurant Group Inc.; Black Rock, Inc. Dba Poblanos Restaurant and Catering; Mia’s Mexican Grill; Diehard Catering and Event Center, LLC., Dba Chef Don’s Catering; Zoe’s Kitchen; 375°; Fusion Cuisine Catering; Heavenly Gourmet, LLC.; Texas Taco Cabana, L.P.; Spice of Life Catering and Absolutely Delicious Catering
CSP 20A-003 Purchase of American Sign Language & Oral Interpreting Services Alamo City Interpreters LLC; Job Finders LLC Dba. SAI Interpreting & Translation; and Sorenson Communications LLC
CSP 20A-006 Purchase of Artificial Intelligence Chatbot Software as a Service CareerAmerica, LLC dba "Ocelot", fka "FATV"
CSP 20A-007 Purchase of Analytics Advisory, Data Assessment and Tableau Development Services Data Brains, Inc.
CSB 20A-008 Sale of Surplus Improved Real Property  Judson Independent School District
CSP 20A-009 Purchase of Marketing and Advertising Services Anderson Advertising dba Anderson Marketing Group
CSP 20A-010 Purchase of Financial Audit, Tax and Other Attestation Services Weaver and Tidwell, LLP and Clifton Larson Allen, LLP.
CSP 20A-011 Purchase of Recruitment Services for ACD Chief of Police KRW Associates LLC
CSP 20A-012 Purchase of Automotive Storage Cabinets and Tools  Efficient Tools Solutions, dba Sonics Tools
CSP 20A-013 Purchase of Project Management Certification & Technical Training Services Banyan Group Consulting, LLCJimmie Flores Dba Kool Derby Academy; and Refine M LLC
CSP 20A-015 Purchase of Commercial Driver's License (CDL) Truck Driver Training Services Driving Dynamics, Inc.; Excel Driver Services, LLC; Star Career Training; and The SAGE Corporation
CSP 20A-016 Purchase of Investment Advisory Services Hilltop Securities Asset Management, LLC.
Projects 2019

Projects 2019

Project No. Project Name Awarded To
19A-001 Purchase of Contact Center Services Goodwill Industries of San Antonio
19A-002 Purchase of Online Student Orientation Solution Comevo, Inc.
19M-004 Purchase of Recycle and Garbage Collection and Disposal Services Republic Services
RFQS No. 19C-005 Purchase of Architectural/Engineering Services at Eastside Education Training Center (EETC) Garza/Bomberger & Associates
19A-006 Purchase of Strategic Enrollment Management Services Noel Levitz, LLC. Dba. Ruffalo Noel Levitz
19A-007 Purchase of Construction Audit Services RL Townsend & Associates and Honkamp Krueger & Co., P.C.

Purchase of Two-way Texting Software Solution

Signal Vine, Inc.

Purchase of Immunization, Drug & Background Screening Services

J D Palatine, LLC and Accusource, Inc.
19A-011 Purchase of Travel Services for Students of Palo Alto College Trio Upward Bound & Upward Bound Math & Science Program Brightspark Travel
19A-014 Purchase of Executive Search Services Academic Keys, LLC; Alamo HR, LLC; Gold Hill Associates and Pedigo Staffing Services
19A-015 Purchase of Temporary Agency Services 22nd Century TechnologiesApple One; Labor on DemandManpower and Renhill Staffing Services of Texas
19A-016 Purchase of Commercial Insurance Lines of Coverage USI Southwest, Inc; American Financial Services Inc., Dba. Borden Insurance; Southwest Business Corporation, SWBC Insurance Services; and Arthur J Gallagher Risk Management Services, Inc.
RFQS No. 19C-017 Request for Qualifications Statements for Purchase of Construction Material Testing and Geotechnical Engineering

Alpha Testing, Inc.Raba Kistner, Inc. and Terracon Consultants, Inc.

19A-020 Purchase of Supplies and Equipment for Students of the Cosmetology Program at Pal Alto College on an Indefinite delivery Indefinite Quantity Basis, IDIQ Farouk Systems, Inc. and Marianna Industries, Inc. 
RFQ No. 19A-021 Purchase of Construction Owner's Representative Services  MOCA Systems, Inc. 


Projects 2018

Projects 2018

Project No. Project Name Awarded To
18A-019 Purchase of Network Vulnerability Management and Testing Services Global Information IntelligenceLLC.
18M-021   Purchase of Recycle and Garbage Collection and Disposal Services Cancelled
18M-013  Purchase of Electrical Maintenance Services Central Electric Enterprises & Company, Inc., Cosmo Electric Services, CRI Electric Inc., LED Electric & Lighting Contractors, Morlandt Electric Company, and TDIndustries
18A-008   Purchase of Executive Search Services Cancelled
18A-007  Purchase of Legal Advertising and Public Notices Hearst Media ServicesLa Prensa de San Antonio, and Barton Publications Inc.
18C-006 Purchase of Integrated Pest Management Services Pied Piper
18C-005 Purchase of Construction Manager at Risk Bartlett , ByrneGilbaneGuidoJoerisSkanskaSpawGlassSundtTurner, and Vaughn
Projects 2017

Projects 2017

Project No. Project Name

Awarded To

17A-002 Purchase of Printing of Class Schedules Liberty Press, LLC
RFQ 17C-021 Purchase of Project Management / Program Management Services Broaddus & Associates; Project Control, Inc.; AECOM Technical Services, Inc.; and Lockwood, Andrews & Newnam
RFQ 17C-020 Purchase of Architectural / Engineering / Master Planning Services Ford, Powell & Carson Architects & Planners, Inc.; O'Connell Robertson; Barnes Gromatzky Kosarek Architects, Inc.; Alamo Architects, Inc.; Overland; WestEast Design Group; PBK; Page Southerland Page, Inc; Lake/Flato; RFV, Inc. and Lopez
17C-016 Purchase of Construction Services for Re-Roofing the Health and Fitness Center at Alamo Colleges District – St. Philip’s College Cancelled
17C-015 Purchase of Construction Services for Re-Roofing the Bowden Building at Alamo Colleges District – St. Philip’s College Cancelled
17C-005 Purchase of Construction Services for Accessibility Improvements at Westside Education & Training Center (WETC) for Alamo Colleges District Cancelled
17A-009 Purchase of Financial Aid Verification Services ProEducation Solutions LLC.
17A-007 Purchase of Course Evaluation Software as a Service (SaaS) IOTA Solutions, LLC
17A-003    Purchase of Tree Maintenance & Trimming Services on an IDIQ B&B Tree Trimming
17A-001 Purchase of Transcript Ordering and Fulfillment Services Credentials Solutions
17M-013 Purchase of Plumbing & Pipefitting Maintenance & Repair Services Way Engineering, A-Ram, Bolin, Columbia, and TD Industries
Projects 2016

Project No.

Project Name Awarded To
16C-002 Purchase of Construction Manager-at-Risk Services for Additional Phases - Turbon Student Center Renovation - St. Philip's College Skanska USA Building Inc.
16C-004     Purchase of Construction Services for Eco Centro Carport Addition - San Antonio College McGoldrick Construction Services
16A-006 Purchase of Group Lodging Services for Guest Students and Faculty of Alamo Colleges Hammer/Liftshutz Hospitality, LLC. dba El Tropicano Riverwalk Hotel, Pacifica Host LLC. dba Holiday Inn San Antonio Downtown Market Square, Bluewater Management Group, dba Hotel Indigo San Antonio - Riverwalk
16A-007  Purchase of Employee Assistance Program Services Deer Oaks EAP Services, LLC
16A-009 Purchase of Professional Truck Driving Instruction & Training Services Program / CDL The Sage Corporation
16A-010   Purchase of Municipal Bond Underwriting Services Click on Project Name
16C-012   Purchase of Architectural and Engineering Services for The District Support Operations Administration Complex Ford, Powell & Carson Architects & Planners
16A-013 Purchase of Library Management System Software Online Computer Library Center, Inc.
16A-014   Purchase of Marketing / Advertising Campaign Services with Media Buying Services Anderson Marketing Group
16C-015   Purchase of Construction Manager-at-Risk Services for a District Support Operations Administration Complex Skanska USA Building, Inc.
16C-017 Purchase of Manager-At-Risk Services for the Victory Center Alamo Colleges - San Antonio College J.T. Vaughn Construction, LLC.
16A-018 Purchase of Retail Supplier Services for The San Antonio College Technology Store

Safeware, Inc.
The Douglas Stewart Company, Inc.

16A-026   Purchase of Floor & Carpet Care Services

Royal Kim Maintenance, Inc.; L5 Services, LLC.; McLemore Building Maintenance, Inc.; MJR Group Services, LLC. dab. Jan Pro of San Antonio

  • Bid/Project Announcement

    The Alamo Colleges District is receiving sealed bids/proposals not later than 2:00 PM local time, unless otherwise indicated, on the date(s) shown below:

    Delivery Location by U.S. Mail:

    Alamo Colleges District
    Purchasing & Contract Administration Department
    Re: Bid/Proposal Name and Number
    2222 N. Alamo St.
    San Antonio, Texas 78215

    For Hand Delivery or Courier Service by Offeror:

    Alamo Colleges District
    Purchasing & Contract Administration Department
    Re: Bid/Proposal Name and Number
    2222 N. Alamo St.
    San Antonio, Texas 78215

    All bids/proposals will be publicly opened. Any bids/proposals submitted after the published deadline will be returned unopened. Specifications are available for pick-up at the address above, may be downloaded by clicking on the title of the project below or by emailing the Purchasing Department.

    Alamo Colleges District cannot monitor or record the sources of hits on this page. Bid/Proposal, if issued, will be posted in PDF format below the Bid/Proposal title. Alamo Colleges District will attempt to distribute addenda to all known specification holders, however, prospective bidders/offerors are ultimately responsible for downloading them from Alamo Colleges District's web site prior to submission of a bid or proposal. To get the most updated version of this page, it may be necessary to refresh/reload your browser.

    Bidders/Offerors who receive their Bid/Proposal documents by electronic means must submit a sealed hard-copy response to Purchasing & Contract Administration on or before the published deadline. Electronic or facsimle responses will not be accepted, unless specifically allowed in the specifications. 

    Please direct all questions to Purchasing & Contract Administration by calling (210) 485-0100 or emailing dst-purchasing@getfactsonline.com.

    Bidding Opportunities

    Requests for Competitive Sealed Proposals/Bids (Formal)

     Projects - Click on the title of the project for a printable version of the specifications. (Please check this site frequently for updates.)

    Proposals Contact Submission Deadline CSP





    Requests for Quotes (Informal)

    Projects - Click on the title of the project for a printable version of the specifications. (Please check this site frequently for updates.)
    *If you are not a registered vendor with Alamo Colleges District: please register to become a vendor at http://alamo.diversitycompliance.com/. Terms and conditions available under PO Terms and Conditions tab.


    Proposals Submission Deadline


  • PO Terms & Conditions

    1. Deliveries must be sent to the receiving area designated on the front of this order during the times stated. Please do not make purchase order deliveries to or mail invoices to any address other than those indicated on the front of the purchase order. Alamo Community College District (ACCD) will not be responsible for deliveries made to any location other than the one indicated on the purchase order. ALL parcels must reference the purchase order number or delivery will NOT be accepted.
    2. To ensure prompt payment of invoices, the purchase order number must appear on all invoices, packing slips and any correspondence concerning the order.
    3. If the prices listed are not correct, do not complete this order until approval is given by the District Director of Purchasing. Double shipments or quantities in excess of those ordered will not be accepted.
    4. No changes or substitutions will be permitted without authorization by District Director of Purchasing.
    5. ACCD will not in any manner be responsible for goods delivered or work done for the ACCD or its components without an authorized written purchase order.
    6. If these conditions are not acceptable, immediately advise the ACCD Purchasing Department (at the number listed for "Purchasing Questions" on the front of the order) before you make any shipment or start any work.
    7. Ship F.O.B.: Destination Freight Prepaid, unless otherwise stated on the purchase order. No additional charges will be allowed for boxing, packing, crating, insurance, shipping or handling unless specified on the purchase order.
    8. RIGHT OF INSPECTION – ACCD shall have the right to inspect the goods before accepting items.
    9. ASSIGNMENT-DELEGATION – No right or interest in any contract shall be assigned, nor shall the Seller delegate any obligation, without the written permission of the District Director of Purchasing.
    10. The Alamo Community College District has implemented the policy of emailing Purchase Orders to vendors and will no longer fax Purchase Orders unless specifically requested by the vendor.
    11. Payment Terms. NET 45 - Notwithstanding anything appearing elsewhere to the contrary, ALAMO COLLEGES DISTRICT is a unit of Texas government and as such is authorized to make payments to vendors only as provided by applicable statute, Texas Government Code Section 2251.021(b), the provisions of which (essentially net 45 days) shall override any contrary language of the Agreement.  Late charges are excluded.  Any interest on overdue amounts shall not exceed the rate(s) established by the Texas Local Government Code, currently set forth at Section 271.153(a)(4).


    Effective: September 1, 2009

  • How to do business with Alamo Colleges

    The basic principle of purchasing and an indispensable element of the American economic system is free and vigorous competition. As public buyers expending public funds, Purchasing of the Alamo Community College District (ACCD) fully endorses the above concept.

    This information was prepared with the sincere hope that it will be helpful to all vendors engaged in selling supplies, materials, equipment and/or services who would like to do business with the ACCD.

  • Conflict of Interest Disclosures

    The following vendors/individuals have filed Conflict of Interest Questionnaires (CIQ) with the Alamo Colleges in accordance with chapter 176 of Texas Local Government Code.

    You may submit your CIQ form to the Alamo Colleges Purchasing Department, 2222 N. Alamo St. San Antonio, Texas 78215; fax 210-486-9022, or email dst-purchasing@getfactsonline.com. To obtain a form to prepare for submission, visit the Texas Ethics Commission web site.




















  • Small, Minority, Woman, and Veteran Owned Business Enterprise (SMWVBE) Program

    Alamo Colleges encourages the use of Small, Minority, Women and/or Veteran Owned Business Enterprises as herein below defined to assist in the implementation of this procedure through race, ethnicity, and gender-neutral means. The purpose of this program is to ensure that SMWVBE’s are provided the maximum practicable opportunity to participate in all purchasing and contracting opportunities. 

    The SMWVBE Program seeks to identify Small, Minority, Women and/or Veteran Owned Business and provides assistance on how to participate in the competitive bid process for all goods and services needed by the Alamo Colleges. Our objective is to increase business opportunities and to stimulate economic growth. The SMWVBE Program assures that qualified, certified SMWVBE vendors are considered and utilized in the procurement of all goods and services. 

    The SMWVBE Program is conscious of its responsibility in expending public funds in a diverse and competitive market and maintains an open door policy with all potential suppliers. Purchasing transactions are completed without regard to race, color, disability (handicap), sex, religion, age, or national origin. 

    Certification Agency’s and Certification  

      The certification process for Alamo Colleges SMWVBE Program will recognize certification credentials from bona fide certifying agencies such as SCTRCA (http://sctrca.org/) and The State of Texas HUB Program ( www.window.state.tx.us/procurement/prog/hub/) as defined below. 

     SCTRCA - “South Central Texas Regional Certification Agency (SCTRCA)” means the agency contracted with Alamo Colleges and other local public entities for certification of Minority Business Enterprises (MBEs), Small Business Enterprise (SBEs), Veteran Business Enterprise (VBEs) and/or Women-owned Business Enterprises (WBEs).  The SCTRCA receives audits and certifies applications from said businesses in accordance with federal, state and local laws and regulations, as well as guidelines adopted by the SCTRCA Board of Directors, on behalf of Alamo Colleges.

      HUB - “HUB Program” means the State of Texas HUB Program of the Texas Procurement and Support Services (TPASS) division of the Texas Comptroller of Public Accounts.  TPASS certifies HUB-eligible applicant suppliers and maintains a list of HUB-certified suppliers for Texas state agencies and governmental entities.

      >>>>>>>>>>>>>>>>>>>>>> HUB Vendor Database <<<<<<<<<<<<<<<<<<<<<<  

      Commodity Codes - Agencies use the class-item numbering and descriptions found in this book to properly code products or services on their requisitions and purchases, so informal and formal invitations for bid will reach vendors that have indicated they are capable of furnishing the required materials, equipment, supplies, and services. 

     Bidders are encouraged to become familiar with the format and contents of this book as they apply to the Centralized Master Bidders List search and vendor profiling. It is extremely important to both agencies and potential bidders that bidder class-item selections are correct. The State of Texas encourages agencies to make the most efficient use of tax dollars. 


    For more information contact: 

    SMWVBE Coordinator



  • Forms

    Texas Ethics Commission - Form 1295 Filing

    Online Vendor Registration

    Invoice Registration Form

    W8 Form - International (Individual)

    W8 Form - International (Entity)

    Vendor Controls

  • For specific questions, please see below contact information for the Purchasing & Contract Administration staff. 


    Commercial Goods & Services


    Construction Services


    Contract Administration / General Services

Contact Us

Alamo Colleges
Purchasing & Contract Administration
2222 N. Alamo
San Antonio, Texas 78215

Phone: 210-485-0100

Fax: 210-486-9022

Hours of Operation:

8 a.m. to 5 p.m. Monday thru Friday

Email us at: